When you protect a worksheet, you can add a check mark in the options list, to allow the use of pivot tables and pivot charts. However, even with that option turned on, you can’t refresh an Excel pivot table on a protected sheet. Use this macro to turn off the protection and update the pivot table.
Usually, pivot tables are used for exploring data in the workbook. Occasionally though, you might need to print out a pivot table, to include in a report. To help with that, use the pivot table printing macro below, and visit my website for more examples.
When a pivot field is in the row or column area, you can sort the pivot items in that fields, using the built-in commands. For fields in the Report Filter area, there isn’t an easy way to sort the pivot items. I’ll show you how to sort manually, or use the pivot table report filter sort macro below to do the job quickly and easily
While you work on a big pivot table in Excel, you might need to document which fields are in the layout. To make that job easy, use this macro to list all pivot fields and pivot items in any pivot table’s row, column and filter areas. Download the free workbook, and use the macro in your own files.
In a pivot table, subtotals are automatically added to the outer fields, when you add more fields below them. The innermost field doesn’t show subtotals, but you can force them to appear, by creating pivot table custom subtotals. Learn more about pivot table subtotals on my Contextures website.
Instead of manually taking fields out of a pivot table, you can remove pivot fields with a macro. The sample macro below will remove all the row fields, and there are more examples, and a free workbook, on my website.
In a complex Excel file, you might have several lists, and multiple pivot tables based on those lists. To keep things organized, use this macro to make a list of pivot tables in the active workbook. The code is shown below, and there is also a link so you can download a free workbook with the macro.
Why do new pivot items appear at the end of the lists, when you add them to an Excel pivot table? It’s hard to find those new items, if they aren’t sorted alphabetically. Keep reading, to see why that happens, and how you can fix the problem of new pivot items at end of list.
When you create a pivot table to summarize data, Excel automatically creates sums and counts for the fields that you add to the Values area. In addition, you might want to see a distinct count (unique count) for some fields, such as:
- The number of distinct salespeople who made sales in each region
- The count of unique products that were sold in each store