Instead of looking at all the data in a pivot table, you can use filters to narrow your focus. See how to apply one filter, or apply multiple filters on a pivot field, without clearing the other filters.
Author: Debra
Pivot Table Shows Customers With No Purchases
A pivot table is a great way to see a summary of sales to your customers. You can see how much they bought, and how much they spent, on each product. In the pivot table below, each customer is listed, and below the customer name is a list of products and quantities.
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Dynamic Date Range Filters in Pivot Table
In the source data for your pivot table, you can use the drop down filters in the heading cells, to show only the records for a specific date range.
For example, in the table shown below, you could show just the orders that were shipped this week.
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Show New Pivot Table Items in Alphabetical Order
When you add new items to a pivot table, they might not appear in alphabetical order. In the screen shot below, Binders is a new item, and it’s at the end of the list, instead of at the top.
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Quickly Clear Filters in Excel
If you frequently use filters in your pivot tables, here is a quick way to clear them. Thanks to AlexJ, who shared this tip. You can find more of AlexJ’s Excel sample files on my Contextures site.
Count Unique Items in Pivot Table With Excel 2013 PowerPivot
Last year, I described how to create a unique count in an Excel 2010 pivot table, by using the PowerPivot add-in. In that version, you can right-click on the table name in the field list, to add a new measure.
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How to Show Missing Items in Pivot Table
When you create a pivot table from your source data, it only shows the items that have data. For example, if you put Customers and Products in the Row area, it only lists the items that each customer has bought.
Change Selected Pivot Fields to SUM
When you create a pivot table, Excel automatically makes the value fields either a SUM or a COUNT, depending on the type of data in that field. You’re not stuck with that function though — if you don’t like the summary function that Excel selected, you can change it.
Create Fake Hyperlinks in Excel Pivot Table
Unfortunately, you can’t add hyperlinks to a pivot table, even if there are hyperlinks in the pivot table’s source data. In the screen shot below, the Hyperlink command is not available, because a pivot table cell is selected.
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Remove Pivot Table Filters with VBA
One of the advantages of summarizing your data in a pivot table is that you can filter the results, to focus on specific items.