In Excel 2003, and earlier versions, the items in a page field’s dropdown list don’t have check boxes to indicate which items to show and which to hide. In the pivot table shown below, the Product field is in the page area.

It’s easy to select one product, such as Chocolate Chip. Or, you can select (All), and see the data for all the products.

However, you might want to hide some of the products instead of viewing the data for all the items. Without the check boxes, it’s not obvious how you can hide them.

Hide Some of the Page Items

Follow these steps to hide one or more of the page field items:

1. Double-click the page field button to open the PivotTable Field dialog box.
2. In the Hide items list, click on the items that you want to hide. In the screen shot below, Banana and Cheese will be hidden.

    3.    Click OK to close the PivotTable Field dialog box.
    4.    Until you unhide the items, the page field will show (Multiple Items) instead of (All), unless an individual item is selected.

Tip: You could temporarily move the page field to the row area, remove checkmarks for the items you want to hide, and move the field back to the page area.

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For more information on Pivot Tables, please see the Pivot Table Tutorials on the Contextures Website.

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