Comments on: Automatically Include New Data in a Pivot Table

By: Debra Dalgleish

Debra Dalgleish — Tue, 10 May 2011 20:13:37 +0000

Hi Sisca,
Is the Product_Extraction workbook open? Are there 30 columns in the source data, with no empty cells in the heading row?

By: Sisca

Sisca — Tue, 10 May 2011 19:13:40 +0000

Hi Debra, I have tried =OFFSET(Product_Extraction.xls!$A$1,0,0,COUNTA(Product_Extraction.xls!$A:$A),30)
as a dynamic range for a pivot table but for some reason it does not work.
I define the name but when creating the pivot table I get
‘reference is not valid’. Can you please help me?
thanks,
Sisca

By: ANNEMARIE

ANNEMARIE — Tue, 19 Apr 2011 09:35:31 +0000

Hello,
Could anyone help me with this:
I have a data sheet with columm headings on which I base my pivot table.

The formula to define my dynamic range is the following:
= VERSCHUIVING(data!$a$1;0;0;AANTALARG(data!$a:$a); AANTALARG(data!$1:$1)-1)
When I do F5, I do get the data expected (I presume I should have the colum headings included in the range)

My pivot table uses this dynamic range/name as a source “=database”

Then I do get an answer: reference invalid.

Thank you for your help !

By: Mack

Mack — Sun, 04 Jul 2010 23:25:53 +0000

Thanks for your prompt reply! I decided to put the following code in the Activate macro for the sheet where the pivot table is located:

‘Reset the address of the DatabaseCR range so that it is the same as the ‘address of the Database range (the dynamic range)
Worksheets(“Main Table”).Range(Worksheets(“Main Table”).Range(“Database”).Address).Name _
= “DatabaseCR”

This seems to be working fine. I now use DatabaseCR as the source range of the pivot table.

By: Debra Dalgleish

Debra Dalgleish — Sun, 04 Jul 2010 03:32:49 +0000

Mack, try naming the range something other than Database, such as PivotData. Does that solve the problem?

By: Mack

Mack — Sat, 03 Jul 2010 20:27:21 +0000

I’m using this as my dynamic range definition:
=OFFSET(‘MainTable’!$A$2,0,0,COUNTA(‘MainTable’!$A:$A),COUNTA(‘MainTable’!$2:$2))
The range name I use for this range is Database. When I create a pivot table on the same worksheet using Database as the source, everything works fine. But when I try to create a pivot table on another worksheet, I get the error, “Reference is not valid” in the wizard after I enter Database as the source range. I have followed all of your rules about setting up the table. The only thing unusual is that the table starts in A2 rather than A1, but I don’t have any blanks in the headers or in the first column, and I have nothing in the white space around the table. I have Excel 2002. Any ideas?

By: Mr CheeZe

Mr CheeZe — Mon, 31 Aug 2009 11:00:51 +0000

I have the opposite problem I think in Excel2003

I have a pivot table that needs the raw data changing on a regular basis (i’m trying to make it simple for other ‘less able’ users)
What happens is that I have a ‘week number’ column in the pivot and is populated with a ‘minutes’ figure.
However, if there are no minutes for a particular week in the raw data, the pivot auto formats and ‘loses’ this ‘week number’ as shown below

example 1(good);
week number 31 32 33 34 35 36
minutes 280 158 45 178 345 248

example 2 (lost weeks);
week number 31 33 34 36
minutes 280 45 178 248

What i would ideally like is the ‘blank’ weeks to remain in my pivot table, as i need to ‘getpivotdata’ on another worksheet

desired example;
week number 31 32 33 34 35 36
minutes 280 0 45 178 0 248

can anyone please help?

many thanks for your help

Mr CheeZe

By: Mike Burton

Mike Burton — Tue, 04 Aug 2009 06:10:13 +0000

Hi Debra,
thanks for your quick response. All columns have headings but I have figured it out now. I had to enter the formula as=OFFSET(‘Sheet1′!…. and now it recognises the function. Very useful piece of code. Thanks for you help.

By: Debra Dalgleish

Debra Dalgleish — Mon, 03 Aug 2009 14:37:56 +0000

Mike, the dynamic named ranges don’t show up in the Name box, in any version, so that’s okay.

You entered 144 as the number of columns. Is there a heading in all 144 of those columns? That might be the problem.

By: Mike Burton

Mike Burton — Sat, 01 Aug 2009 08:10:00 +0000

Hi, I have tried
=OFFSET(Sheet1!$A$1,0,0,COUNTA(Sheet1!$A:$A),144) as a dynamic range for a pivot table but for some reason it does not work.
I define the name but when creating the pivot table I get

‘reference is not valid’

I can not see the name I have created in the Name box list but I can see it from the tool bar option (Insert/Name/Define)?
Is this because I am using excel 2003? Any help would be greatly appreciated.