The Pivot Table Wizard isn't available on the Ribbon in Excel 2007. To open the Pivot Table Wizard, you can use the keyboard shortcut -- Alt + D, P -- as described in the article on creating a pivot table from multiple sheets.

Another option is to add the Pivot Table Wizard button to your Quick Access Toolbar (QAT), by following the steps below.

Customize the QAT

To add the Pivot Table Wizard to your QAT, follow these steps:

• Click on the Customize Quick Access Toolbar button
• Click More Commands

• From the 'Choose commands from' drop down list, select 'Commands Not in the Ribbon'

• In the list of commands, click PivotTable and PivotChart Wizard
• Click the Add button, then click OK

Open the Pivot Table Wizard

Now that the Pivot Table Wizard button has been added to the QAT, you can click it to open the Pivot Table Wizard.

___________

If your pivot table has column labels, and more than one field in the Values area, you might want to centre the column labels.

For example, in the pivot table shown below, there are Region headings in the Column Labels area. Below each Region label, there are headings for the Qty Sold and $ Sales fields.

The East label is at the far left of its Qty Sold heading. It’s hard to tell which Region headings go with which Value headings.

To make the pivot table easier to read, you can centre the Region labels over their Value field headings.

To centre the column headings in Excel 2007:

1. Select a cell in the pivot table
2. On the Ribbon, under the PivotTable Tools tab, click Options
3. At the far left, in the PivotTable group, click Options

1. On the Layout & Format tab, in the Layout section, add a check mark to Merge and Center Cells With Labels

1. Click OK

Each Region column label is now centred over its Value field headings.

____________________

P.S. For more information on Pivot Tables, please see the Pivot Table Tutorials on the Contextures Website.

_________________

In a comment on this blog, someone asked how to create two pivot tables on the same Excel worksheet.

Shown below is a worksheet named Pivot_Reports, with a pivot table on it, based on the data on the Sales_East sheet.

We’ll add another pivot table to the Pivot_Reports sheet, based on data on the Sales_North sheet.

Add the Second Pivot Table

• Select the Sales_North sheet, and select a cell in the data table.
• On the Ribbon, click the Insert tab
• In the Tables group, click PivotTable (click the top half of the PivotTable command).

• In the Create PivotTable dialog box, at the top, leave the default selection of Select a Table or Range, where the Sales_North table shows.
• In the lower section, click Existing Worksheet.
• Click in the Location box, then click on the sheet tab for the Pivot_Reports sheet.
• Click on the cell where the second pivot table should start.

• Click OK to create the new pivot table.
• Add the fields that you’d like in the new pivot table.

The second pivot table is added to the Pivot_Reports worksheet.

Prevent Pivot Table Overlap

When you have two or more pivot tables on the same worksheet, be careful to prevent them from overlapping.

Before you add new fields to the pivot table on the left, you might have to add blank columns between the pivot tables. Or, if one pivot table is above the other, add blank rows between them.

If the pivot tables will change frequently, adding and removing fields, it may be better to keep the pivot tables on separate sheet.

____________ 

In some workbooks, you might want to prevent users from making any changes to a pivot table. You want them to see the pivot table, but not change it. However, users might need to make changes to data in other areas of the worksheet.

If you protect the worksheet without enabling pivot table use, users won’t be able to modify the pivot table, but will have access to other unlocked parts of the worksheet.

Prepare the Worksheet

The first step is to unlock cells where changes can be made. Then, turn on the worksheet protection.

1. Select any cells in which users are allowed to make changes. In this example, users can make changes to cell E2.
2. On the Ribbon, click the Home tab.
3. In the Cells group, click Format. If the Lock Cell command is enabled, click Lock Cell to unlock the selected cell.

Protect the Worksheet

Next, protect the worksheet:

1. On the Ribbon, click the Review tab, and in the Changes section, click Protect Sheet.
2. If desired, enter a password.
3. Remove the check mark for Use PivotTable reports, and check any other items you want enabled on the protected worksheet.
4. Click OK and confirm the password, if you entered one.

Test the Worksheet

Because the worksheet is protected, and Use PivotTable Reports was not selected, users won’t be able to make changes to the pivot table, and the field list will be hidden.

NOTE: Other pivot tables, based on the same Excel Table as the pivot tables on a protected sheet, will have some features disabled, such as Refresh.

Tip: To refresh a pivot table on a protected sheet, temporarily unprotect the worksheet, refresh the pivot table, and then protect the sheet.

Watch the Video

In this short video, you can see the step by step instructions for preparing and protecting the worksheet.

_____________________

For more information on Pivot Tables, please visit Pivot Table Topics index on the Contextures Website.

_____________________