Link to Pivot Table Creates Absolute Reference

Last week, I did a Pivot Table presentation, and someone asked why you get an absolute reference, if you try to link to a pivot table cell. For example, in the screen shot below, I typed an equal sign in cell E4, then clicked on cell C4, which has the quantity for the Bars category.

That created a GETPIVOTDATA formula, instead of a simple reference to cell C4.

getpivotdata07

The default GETPIVOTDATA formula acts like an absolute reference – if you copy the formula down the column, it keeps referring to the same cell. In the screen shot below, the formula was created in the row with the Bars category.

When the formula is copied down to the Snacks row, it still refers to the Bars category, and does not give the result that you want in that row.

getpivotdata08

Turn Off the GETPIVOTDATA Function

The GETPIVOTDATA function is a great tool, for pulling specific data from a pivot table. It’s very fast and efficient, and you can make a few changes to the default formula, to make it flexible. There are GETPIVOTDATA examples on my Contextures web site, that show some of the ways you can tweak the formula, and take advantage of its power.

However, if you just want to create simple links to values in a pivot table, you can turn off this feature.

Here are the steps:

  1. Select any cell in a pivot table.
  2. On the Ribbon, under PivotTable Tools, click the Options tab
    NOTE: In Excel 2013, click the Analyze tab
  3. In the PivotTable group, click the drop down arrow for Options
  4. Click the Generate GetPivotData command, to turn the feature off or on.

getpivotdata09

Video: Turn Off GETPIVOTDATA Functions

To see the steps for changing the Generate GetPivotData setting in Excel, please watch this short video tutorial.

NOTE: In Excel 2013, the tab name has changed to “Analyze”, instead of “Options”.

Or watch on YouTube: Link to PivotTable Creates GETPIVOTDATA Formula

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3 Responses to Link to Pivot Table Creates Absolute Reference

  1. JoAnn Paules says:

    Great information to know. I do occasionally use a value in a pivot table. Now I know how to change it if I have to. Thanks!!

  2. Claude Van Horn says:

    I use getpivotdata far more than I do simple links. So in your example I would just put “A4″ into the getpivotdata formula in place of “bars” and copy down. Then I don’t have to turn anything off.

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